Legal Assistant for our Hong Kong office

Elvinger Hoss Prussen is a leading Luxembourg law firm founded in 1964. True to our values since the founding of the firm, our priority has always been legal excellence paired with independence, openness and innovation.We rely on the expertise and experience of a multidisciplinary team, and to strengthen our Hong Kong office, we are looking for a Legal Assistant.

Your mission:

As a Legal Assistant, you will provide internal support to Partners and legal teams, ensuring efficiency and accuracy in administrative tasks, document management and client service, while contributing to a wide range of engaging matters, primarily within our Corporate, Financing and Investment funds teams. You will also serve as a key point of contact for our clients and for relevant authorities, playing an integral role in delivering high-quality external support.

Your principal responsibilities will include:

• Managing calendars, schedules and travel arrangements for Partners and teams,
• Drafting and formatting legal documents, including corporate resolutions, contracts, legal opinions and regulatory filings, based on handwritten notes or precedents,
• Organising and maintaining emails and legal files, both physical and digital,
• Acting as a daily liaison with clients and relevant regulators and registries, and preparing and submitting the corresponding filings and notifications,
• Managing corporate governance matters, including preparing board packs, coordinating board meetings, tracking and checking documents,
• Keeping the client contact database up to date,
• Creating and updating templates and legal documentation, and contributing to the follow-up of the best deals with the Marketing team,
• Having the opportunity to work with automation through our Legal Tech tools,
• Assisting with daily operation of the office, including administrative work.

Your profile:

• You hold a bachelor’s degree in business administration or have up to 2/3 years of relevant professional experience in a similar position; entry-level profiles are also welcome,
• You have strong organisation skills and attention to detail,
• You are able to work effectively in a team and manage multiple tasks,
• You demonstrate great discretion when handling confidential information,
• You are motivated, dynamic and proactive, acting as a true team player with a collaborative mindset,
• You are eager to learn and to develop your legal knowledge,
• You have excellent written and oral communication skills in English and Chinese (Cantonese and/or Mandarin). A good level of French will be consider as a plus,
• You are proficient in MS Office and have a keen interest in using Tech tools.

We offer:

• A friendly, inclusive and supportive work environment in which you can develop your skills and professional qualities,
• A collaborative, dynamic and multicultural environment,
• A competitive package with attractive benefits and advantages.

We look forward to meeting you – apply now!